Linking V and I drives


How to link to server drives remotely

First we will create a small command file on your desktop:

Right-click on the desktop where you would like the batch file to sit
In the menu move the mouse over New, which opens a submenu
In the submenu click Text Document
Name the document Connect Drives.cmd
Click Yes on the popup about changing the extension

Now we will put the necessary commands into the file:

Right-click the new command file
Select Edit from the menu
Copy and paste the commands below, modifying as necessary
Save and close the file

The following commands should be copied and pasted into the file in the above sequence:

net use V: /d
net use I: /d
net use V: \\octo-files.clinpharm.ox.ac.uk\VCDD
net use I: \\octo-files.clinpharm.ox.ac.uk\user\jbloggs

Obviously, you need to edit jbloggs to be your login name.  If you have changed your name through marriage since you joined OCTO, at this point you will need to use your old name; check with me if you would like to change this, or if it doesn't work.

You can now double-click this file to run it if your drives are not visible after you have connected the VPN; the VPN must be connected before running this command file.

If this fails to connect the drives, try changing the contents of the command file to:

net use V: /d
net use I: /d
net use V: \\163.1.194.120\VCDD
net use I: \\163.1.194.120\user\jbloggs

Avoid slowness

If you want to work on a file which is on the server, always copy it to your computer, work on it, and then change it by copying back to the server.  This is because all the Microsoft Office programs create their temporary files in the place the file is when opened, and the constant usage of the temporary files will be hugely slower if they are somewhere across the Internet.

If there is a danger that more than one of you might be wanting to edit the same file, then you need to coordinate your editing to avoid one of you over-writing the other one's work.  I am looking into a possible way of avoiding this in the future, using additional server software.


Linking the drives when using a Mac

First connect the VPN.

Click the Finder icon in the Dock
Choose Connect to Server from the Go menu
In the address field of the Connect to Server dialog, type:

...for the V drive:

smb://octo-files.clinpharm.ox.ac.uk/VCDD

...for the I drive:

smb://octo-files.clinpharm.ox.ac.uk/User/jbloggs
Click Connect.

You should then be prompted for username (your Windows login name, possibly with clinpharm\) and password.

If this fails, try:

...for the V drive:

smb://163.1.194.120/VCDD

...for the I drive:

smb://163.1.194.120/User/jbloggs

instead (there may be a problem with names that contain a hyphen). If the V drive works and the I drive fails, there might be an intractable problem with permissions; I haven't tried this yet.

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